Boston Public Library Trustees Finance and Audit Committee Meeting

I.    Committee Chair Report

Evelyn Arana Ortiz, Chair

A.    Welcome Remarks

B.    Roll Call of Members

C.    Review and Approval of Meeting Minutes from March 14, 2023 

D.    Review/Approval of Annual Contracts deferred to Annual Meeting                                                                                                    

II.    NEPC Update

Sebastian Grzejka, NEPC, Principal 

III.    Mayor Michelle Wu’s FY24 Recommended Operating and Capital Budget Executive Summary                       Ellen Donaghey, Chief Financial Officer

VOTED:  “that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston to accept Mayor Michelle Wu’s FY2 Recommended Operating and Capital Budget.”

IV.    Vote for Approval of  Landscaping Contract

*Vendor selection and contract amount to be determined before May 16th

V.    Delegate Approval for Strategic Planning Consultant

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees delegate approval for the Strategic Planning Consultant Contract to the Finance and Audit Committee.”

VI.    Vote for 2023-2024 Finance & Audit Committee Meeting Schedule

* F&A Committee meetings will be held virtually via Zoom and will be posted to the BPL website

(dates, time, and location are subject to change)

VOTED:  “that, the Trustees Finance and Audit Committee approve the 2023-2024 meeting schedule for the Finance and Audit Committee as presented.  All meetings are subject to change.”

2023-2024 Finance and Audit Committee Meeting Schedule

•    Tuesday, September 19, 2023, at 8:30-10:00 a.m. 

•    Tuesday, October 31, 2023, at 8:30-10:00 a.m.

•    Tuesday, January 23, 2024, at 8:30-10:00 a.m. 

•    Tuesday, March 5, 2024, at 8:30-10:00 a.m. 

•    Tuesday, May 14,2024, at 8:30-10:00 a.m. 

VII.    New Business

VIII.    Public Comment

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time allowing.  Members of the public are also reminded that comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees.”

IX.    Adjournment

Evelyn Arana Ortiz, Chair