Trustees of the Public Library of the City of Boston Meeting

Evelyn Arana-Ortiz, Committee Chair

A. Welcome Remarks

B. Roll Call

C. Review and Approval of Meeting Minutes from January 11, 2022.

Evelyn Arana-Ortiz, Committee Chair 

A. Approval of Contract with Cini-Little   

Ellen Donaghey, Chief Financial Officer/Emily Tokarczyk, Director of Special Events                       

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract not to exceed Thirty Five Thousand Dollars and Zero Cents ($35,000) to be entered into with Cini-Little, 20251 Century Boulevard, Germantown, MD  20874 to assist in the bid process for Catering and Restaurant Services at the Central Library.”

B. Approval of Contract with Cityscapes Landscaping

Ellen Donaghey, Chief Financial Officer

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract not to exceed Forty Four Thousand Dollars and Zero Cents ($44,000) to be entered into with Cityscapes Plant Care, 197 Clarendon Street, Boston, MA 02116 for work in McKim Courtyard and McKim Entrance.”

C. Approval of Contract with Arrowstreet Inc            

Beth Prindle, Head of Special Collections         

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract not to exceed Forty Five Thousand Dollars and Zero Cents ($45,000) to be entered into with Arrowstreet Inc, 10 Post Office Square, Boston, MA 02109 for exhibition design services.”

D. Recommendation to Approve McKim Catering Contract extension  

Ellen Donaghey, Chief Financial Officer/Emily Tokarczyk, Director of Special Events

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees extend the Catering and McKim Restaurant Contract with The Catered Affair, 70 Ledgewood Place, Rockland, MA 02370 by a period of twelve months to October 31, 2023.”

E. Recommendation to delegate approval for KBLIC Glass Enclosure Invitation for bid

Michael Colford, Director of Library Services

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees delegate approval of the contract award for the Kirstein Business Library and Innovation Center glass to the Finance and Audit Committee.”

F. Review and award wireless network software license and support renewal contract associated with the E-Rate program

Keith Gillette, Chief Technology Officer

*Vote is pending selection process

Ellen Donaghey 

Evelyn Arana-Ortiz, Committee Chair

A. Audit update

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time allowing.  Members of the public are also reminded that comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees.”

*Next meeting is May 10, 2022 at 8:30 a.m.

Meeting is subject to change