Legislative Information Management System

CONTACT INFORMATION

Susan Hynes

Operations, Department of Innovation & Technology, City of Boston

cobdoitfinance@Boston.gov 

The City of Boston, acting by and through its Chief Information Officer, requests proposals seeking a cloud-based, centralized portal to replace two existing systems and expand current functionality which allows users to view live and archived public meetings, agendas, videos, and legislative documentation as particularly set forth in the Request for Proposals EV00006937. The RFP will be available on the City’s procurement website and Supplier Portal via boston.gov/procurement, on or after 10 am, Boston local time, on Monday, January 27, 2020.

Responding to this RFP is voluntary. All costs associated with responding to this RFP, including any interviews/demonstrations, will be the sole responsibility of the vendor participating in the RFP response.

The RFP will remain available until the date and time of the opening of proposals, on March 5, 2020 at 12 noon Boston local time.

The attention of all proposers is directed to the provisions of the Request for Proposals and contract documents, specifically to the requirements for insurance as may be applicable.

Offerors have the option of submitting proposals through either (i) the City of Boston’s Supplier Portal boston.gov/procurement or (ii) by delivery of two (2) separate sealed envelopes, one containing the Technical Proposal and one (1) electronic copy (thumb drive), labeled as “TECHNICAL PROPOSAL,” and the other containing the Price Proposal and one (1) electronic copy (thumb drive), labeled as “PRICE PROPOSAL.”  Under no circumstances shall any price information be included with a Technical Proposal. 

If submitting via paper, price and technical proposals shall be submitted separately in sealed, clearly labeled envelopes on or before 12 noon, Boston local time, on Thursday, March 5, 2020 to:

Susan Hynes

City of Boston

Room 703 – Department of Innovation and Technology

One City Hall Square

Boston, MA 02201

The Official shall reject late proposals. Failure to submit separate sealed price and technical proposals shall result in disqualification of the entire proposal.

The Official shall not open the proposals publicly, but shall open the technical proposals in the presence of one or more witnesses within twenty-four (24) hours of the above deadline for submission of proposals. The Official may open price proposals later and in any case shall open the price proposals to avoid disclosure to the individuals evaluating the technical proposals.

The term of the contract shall be for 1 year, with two 1-year options to renew at the City’s sole discretion. 

The City reserves the right to reject any and all proposals, or any part or parts thereof, and to award a contract as the Official deems to be in the best interests of the City. This contract shall be subject to the availability of an appropriation therefore, if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract. The maximum time for acceptance of a proposal and the issuance of a written notification of award shall be one hundred eighty (180) days. The award of this contract shall be subject to the approval of the Mayor of Boston. 

DAVID ELGES, CHIEF INFORMATION OFFICER